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AI & Automation

The back office, on autopilot.

Beyond sales and support, every business runs on dozens of small recurring processes — the weekly report, the invoice chase, the onboarding checklist, the spreadsheet someone updates every Monday. We automate them one by one, starting with the ones that cost the most time.

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At a glance

Starting price
from $1,500
Typical timeline
1–4 weeks per process
Always included
Written scope, runbook, handover, 30 days of fixes

Platforms & tools

  • n8n
  • Google Workspace
  • Microsoft 365
  • Slack
  • QuickBooks
  • Xero
  • Odoo
  • Airtable
  • Notion
  • DocuSign

If this sounds familiar

  • Senior people spend hours a week assembling reports and chasing paperwork.
  • Processes live in someone’s head and stop when they are away.
  • Copy-paste between systems causes errors nobody catches until later.
  • Approvals happen over chat and are impossible to audit.

What changes

  • Reports generated and delivered on schedule from live data.
  • Documents, invoices and follow-ups produced automatically.
  • Approvals in a defined flow with a record of who decided what.
  • Data synced between systems without manual exports.

What's included

Business Process Automation, in practice.

  • 01

    Reporting automation

    Scheduled reports and digests assembled from your systems and sent to the right people.

  • 02

    Document generation

    Quotes, contracts, invoices and letters generated from templates and data.

  • 03

    Approval workflows

    Requests routed, approved and logged in Slack, email or a simple portal.

  • 04

    Finance operations

    Invoice reminders, reconciliation checks and expense intake.

  • 05

    Onboarding and offboarding

    Accounts, checklists and communications triggered automatically.

  • 06

    Data sync and cleanup

    Two-way sync between systems, deduplication and validation.

Start with the time sink

Automation pays back fastest on the process that costs the most hours, not the one that is most interesting. The inventory we build together ranks every recurring task by time and frequency, and the first build targets the top of the list.

Small, dependable, documented

Each process becomes a named workflow with a diagram, an owner, an error path and a log. Your team can see what ran, what failed and why — and change it when the business changes.

Compounding

One automated process is a convenience. A dozen is a different way of running the business: reports on time, documents right first time, and people doing the work only people can do.

How it works

Six steps, one team, measured on outcomes.

Typical timeline: 1–4 weeks per process. Progress lands in your channel every week.

  1. 01

    Discover

    A 30-minute review of your stack, your numbers and what is manual today. You get a written scope — not a pitch.

  2. 02

    Architect

    Systems designed before code: data flow, integrations, where the human gates sit, and what we will measure.

  3. 03

    Build

    Short sprints in your repositories and accounts. Typed, versioned, reviewable — progress lands in your channel.

  4. 04

    Test

    Shadow runs, edge cases and load. Every pipeline proves itself against real data before cutover.

  5. 05

    Launch

    Deployed behind CI with monitoring on. A runbook and a recorded handover ship with it.

  6. 06

    Improve

    30 days of fixes included, then an optional retainer — one prioritised queue across every service.

See the full process

Pricing

AI Automation & Systems — starting prices.

Honest ranges from past work. You receive a written scope and a fixed quote before anything begins, and it does not change unless the scope does.

All pricing

Small workflow

$1,500 – $3,000

One trigger, one pipeline, one output — for example enquiry → CRM → follow-up.

  • Scoping call and a written spec
  • Built on your n8n, or ours
  • Error alerts and a run log
  • 30 days of fixes included
Get a quote
Most chosen

Full automation system

$5,000 – $15,000+

Several connected pipelines with human approval gates and reporting.

  • Architecture and data-flow diagram
  • 3–6 pipelines across CRM, email, content and operations
  • Approval gates in Slack, WhatsApp or email
  • Dashboard and weekly digest
  • Runbook and recorded handover
Get a quote

Advanced AI systems

$15,000 – $40,000+

Agents that act inside your tools, voice AI, or models tuned on your own data.

  • Agent design with tool access and guardrails
  • Voice or calling AI with CRM logging
  • Evaluation set and monitoring
  • Ongoing tuning under a retainer
Get a quote

FAQ

Business Process Automation — questions.

Still unsure? Ask us directly — one human reply, no sales sequence.

Ask a question →Full FAQ →
Where do you start?

With an inventory of recurring processes and a rough estimate of the hours each one costs. We automate the top of that list first and show the saving before moving on.

Do we need new software?

Rarely. Most processes are automated across the tools you already have. Where something is missing — a form, a portal, a database — we add the smallest thing that works.

Can AI be part of it?

Yes, for reading documents, extracting fields, summarising and drafting. The moving of data and the approvals stay deterministic so the process is auditable.

What about processes that involve paper or PDFs?

Documents are read with OCR and AI extraction, validated, and pushed into your systems — invoices, purchase orders and forms are common cases.

Related services

Often combined with this.

CRM Automation

Zoho, HubSpot, Odoo or Salesforce set up as the hub of your business — and kept current automatically.

Explore

Analytics & Reporting

Dashboards, data pipelines and automated reports that answer the questions you actually ask.

Explore

Internal Business Tools

Dashboards, portals, label and shipping apps, inventory tools — the small software that removes big friction.

Explore

List the processes that eat your week.

Send us five. We will tell you which are automatable, in what order, and what each would cost.

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