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AI & Automation

Every lead answered in minutes, followed up until it closes or closes out.

We build the system between “someone filled a form” and “deal won” — instant response, enrichment from public data, qualification against your criteria, assignment to the right person, and a follow-up sequence that adapts to replies — all recorded in the CRM.

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At a glance

Starting price
from $3,000
Typical timeline
2–6 weeks
Always included
Written scope, runbook, handover, 30 days of fixes

Platforms & tools

  • Zoho CRM
  • HubSpot
  • Odoo
  • Salesforce
  • Apollo
  • Calendly
  • Twilio
  • WhatsApp
  • n8n

If this sounds familiar

  • Leads wait hours or days for a first reply and go cold.
  • Follow-up stops after one or two attempts because it is manual.
  • Reps spend their day updating the CRM instead of selling.
  • The pipeline report is a guess because the data behind it is stale.

What changes

  • First response within minutes, around the clock.
  • Leads enriched, scored and routed automatically.
  • Follow-up sequences that continue until a reply, a meeting or a clear no.
  • A CRM that reflects reality — and a forecast you can trust.

What's included

AI Sales Systems, in practice.

  • 01

    Speed-to-lead

    Instant, personalised replies by email, SMS or WhatsApp the moment a lead arrives.

  • 02

    Enrichment and scoring

    Company, role and fit data added; leads scored against your ideal profile.

  • 03

    Qualification and booking

    AI or voice agent asks your questions and books the call in the right calendar.

  • 04

    Follow-up sequences

    Multi-step, multi-channel sequences that stop when the human conversation starts.

  • 05

    Proposal and quote assistance

    First drafts of proposals and quotes from your templates and the CRM record.

  • 06

    Pipeline hygiene and forecasting

    Stale deals surfaced, next steps nudged, forecast reported weekly.

The system between form and deal

Most lost revenue sits in the gaps: the hours before a first reply, the third follow-up that never went out, the lead that was never assigned. We remove those gaps with automation and use AI only where a message needs to be written or a lead needs judging.

Automation stops when the conversation starts

Sequences are designed to get a human conversation going, then get out of the way. The moment a prospect replies or a rep takes over, the automation pauses and the CRM record shows the full history.

Honest reporting

Because every touch is logged, the pipeline report is built from facts — response times, contact rates, meetings — rather than what reps remember on Friday afternoon.

How it works

Six steps, one team, measured on outcomes.

Typical timeline: 2–6 weeks. Progress lands in your channel every week.

  1. 01

    Discover

    A 30-minute review of your stack, your numbers and what is manual today. You get a written scope — not a pitch.

  2. 02

    Architect

    Systems designed before code: data flow, integrations, where the human gates sit, and what we will measure.

  3. 03

    Build

    Short sprints in your repositories and accounts. Typed, versioned, reviewable — progress lands in your channel.

  4. 04

    Test

    Shadow runs, edge cases and load. Every pipeline proves itself against real data before cutover.

  5. 05

    Launch

    Deployed behind CI with monitoring on. A runbook and a recorded handover ship with it.

  6. 06

    Improve

    30 days of fixes included, then an optional retainer — one prioritised queue across every service.

See the full process

Pricing

CRM & Business Systems — starting prices.

Honest ranges from past work. You receive a written scope and a fixed quote before anything begins, and it does not change unless the scope does.

All pricing

Basic setup

$1,500 – $3,000

Pipeline, fields, forms and the automations every sales team needs.

  • Pipeline and stage design
  • Web form and email capture
  • Lead assignment and reminders
  • Team training session
Get a quote
Most chosen

Advanced CRM system

$5,000 – $15,000+

The CRM as your hub — connected to your site, calls, email and reporting.

  • Migration from spreadsheets or another CRM
  • Integrations (site, phone, ecommerce, accounting)
  • AI follow-up and lead enrichment
  • Dashboards and forecasting
Get a quote

FAQ

AI Sales Systems — questions.

Still unsure? Ask us directly — one human reply, no sales sequence.

Ask a question →Full FAQ →
Will prospects know a system is replying?

Speed-to-lead replies are transparent about being automated and always offer a direct path to a person. Once a human joins the thread, automation stops.

Does this replace our CRM?

No — it makes your CRM the hub. If you do not have one yet, we set up Zoho, HubSpot or Odoo as part of the build.

Can it do outbound prospecting?

We build outbound lists and sequences where they are compliant and appropriate for your market, with human review before sending. Cold outreach is never fully unattended.

How is success measured?

Speed to first response, contact rate, meetings booked and pipeline created — all reported from the CRM, not estimated.

Related services

Often combined with this.

CRM Automation

Zoho, HubSpot, Odoo or Salesforce set up as the hub of your business — and kept current automatically.

Explore

Voice & Calling AI

Inbound and outbound calls answered, qualified, booked and logged to your CRM.

Explore

AI Agents

Agents that act inside your tools — triaging, drafting, updating, escalating — within guardrails you set.

Explore

AI Automation

Replace manual work with AI pipelines that run inside the tools you already use.

Explore

Show us where leads are leaking.

A 30-minute walk through your current lead flow usually finds the gap — and we will scope the fix on the same call.

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